Unmanned Aircraft Policy

Approved: 12 July 2016

Unmanned Aircraft (Drones and Model Aircraft) Policy

Scope

This policy applies to:

  • University of Saint Francis employees and students operating unmanned aircraft systems(UAS) as part of their University employment or as part of University activities;
  • The operation by any person of an unmanned aircraft system (UAS) on or above the University of Saint Francis’s Property;
  • The purchase of unmanned aircraft systems (UAS) with funding through the University of Saint Francis, including university accounts, grants, or other sources of official funding, and;
  • The hiring for or contracting for any unmanned aircraft services (UAS) by a school or department at the University of Saint Francis

Policy Statement

The operation of unmanned aircraft systems (UAS) including, but not limited to, drones and model aircraft is regulated by the Federal Aviation Administration (FAA) and relevant state law. The University of Saint Francis will establish procedures required to ensure compliance with those legal obligations and to reduce risks to safety, security and privacy.

Reason for Policy

The University of Saint Francis must comply with FAA requirements, state law, and any other locally applicable laws or regulations regarding unmanned aircraft systems (UAS). Inherent risks in the operation of such equipment require additional insurance provisions and policy considerations.

Procedures

  • Any University employee, student, or unit purchasing a UAS (or the parts to assemble a UAS), or UAS services with university funds or funds being disbursed through a university account, or grant funds, must contact the Office of Risk Management in order to assess the University’s insurance coverage, the ability to obtain a Certificate of Insurance (CIO) for UAS service providers, other necessary FAA exemptions, or meet local compliance requirements.
  • All members of the University of Saint Francis are personally responsible for complying with FAA regulations, state and federal laws, and university policies. This includes the registration of the unmanned aircraft system (UAS) with the FAA.  A copy of the FAA registration is to be sent to the Office of Risk Management.
  • Any University employee or student wishing to operate a unmanned aircraft systems (UAS) as part of their University employment or as part of an University program must first contact the Office of Risk Management to assess the use of the UAS.
  • Any University employee or student wishing to operate their personal UAS must first register the UAS with the Office of Risk Management and provide proof of FAA registration, Insurance coverage (if applicable), and sign a waiver in which they assume all responsibility for the operation of the UAS and any damage and/or injuries that may result from the operation of their personal UAS. The use of a UAS for personal or recreational use is only allowed at Shield’s Field and only when it is not being used as parking for other university events.
  • Any third party wishing to use a UAS over University property must first receive approval through the Office of Risk Management. Third parties planning to use UAS must also provide proof of FAA registration. In addition, operation of a UAS by a third party over University property must be under a contract which holds the University harmless from any resulting claims or harm to individuals and damage to University property and provides proof of insurance as required by the office of Risk Management.
  • In operating a UAS for purposes of recording or transmitting visual images, operators must take all reasonable measures to avoid violations of areas normally considered private. Indiana state law provides that a person who knowingly or intentionally places a camera or electronic surveillance equipment that records images or data of any kind while unattended on the private property of another person without the consent of the owner or tenant of the private property commits a Class A misdemeanor.

Prohibited Uses

  • The use of UAS for personal or recreation use is prohibited at or above all University of Saint Francis property other than Shield’s Field.
  • UAS shall not be used to monitor or record areas where there is a reasonable expectation of privacy in accordance with accepted social norms. These areas include but are not limited to restrooms, locker rooms, individual residential rooms, changing or dressing rooms.
  • UAS shall not be used to monitor or record residential hallways or residential lounges.
  • UAS shall not be used to monitor or record sensitive institutional or personal information which may be found, for example, on an individual’s workspaces, on computer or other electronic displays.

Sanctions

  • Any violations of university policies by an employee will be dealt with in accordance with the university’s Progressive Discipline Policy which may include disciplinary action up to and including termination from the university.
  • Any violations of university policies by students will be dealt with in accordance with the Student Code of Conduct which may include disciplinary actions up to and including expulsion from the university.
  • Confiscated items from students may be returned to the owner at the discretion of the Dean of Students (or designee) and/or Campus Security. Confiscated items from employees may be returned to the owner at the discretion of the Director of Risk Management (or designee) and/or Campus Security.
  • Legal prohibitions regarding physical presence on campus/trespassing and other legal action may also be pursued against third parties that operate UAS in violation of this policy.
  • Fines or damages incurred by individuals or units that do not comply with this policy will not be paid by the University of Saint Francis and will be the responsibility of those persons involved.