Fire Safety & Prevention

FIRE SAFETY/PREVENTION PLAN

I.  PURPOSE AND SCOPE

OSHA’s Fire Safety and Prevention Plan regulations, 29 CFR 1910.39, or [29 CFR 1910.38 (a)] requires University of Saint Francis, to have a written Fire Prevention Plan (FPP). This plan applies to all operations at the campus where employees may encounter a fire.

This FPP is in place to control and reduce the possibility of fire and to specify the type of equipment to use in case of fire. This plan addresses the following issues:

  • Major workplace fire hazards and proper handling and storage procedures for hazardous materials.
  • Potential ignition sources and their control.
  • The type of fire protection equipment necessary to control each major hazard.
  • Procedures to control accumulations of flammable and combustible waste materials.
  • Procedures for regular maintenance of safeguards installed on heat-producing equipment to prevent the accidental ignition of combustible materials.
  • The job title of employees responsible for maintaining equipment to prevent or control sources of ignition or fires.
  • The job title of employees responsible for the control of fuel source hazards.

Under this plan, our employees will be informed of the plan’s purpose, preferred means of reporting fires and other emergencies, types of evacuations to be used in various emergency situations, and the alarm system. The plan is closely tied to our Emergency Response Plan ([29 CFR 1910.38(b)]where procedures are described for emergency evacuation and exit route assignments, procedures to account for all employees after emergency evacuation has been completed, and rescue and medical duties for those employees who perform them. Please see the Emergency Response Plan for this information.

II.  Responsibilities:

The Safety and Security Office is the Plan Coordinator, acting as the representative of the Risk and Safety Management Committee, who has overall responsibility for the plan. The written plan is kept on the Risk and Safety Management web page. Risk and Safety Management Committee will review and update the plan as necessary. Copies of this plan may be obtained from the Safety and Security Office at 1434 Leesburg Road.

The FPP Coordinator is responsible for the following activities:

  1. Develop a written Fire Prevention Plan for regular and after-hours work conditions.
  2. Integrate the FPP with the existing general emergency plan covering the building occupied.
  3. Distribute procedures for reporting a fire to employees.
  4. Satisfy all local fire codes and regulations as specified.
  5. Facilitate training for designated employees in the use of fire extinguishers and the application of first-aid techniques.
  6. Keep emergency response personnel home telephone numbers in a safe place in the facility for immediate use in the event of a fire. Distribute a copy of the list to key persons to be retained in their homes for use in communicating a fire occurring during non-work hours.
  7. Decide to have employees and non-employees remain in or evacuate the facility in the event of a fire.
  8. If evacuation is deemed necessary, the Plan Coordinator ensures that:
    • All employees are notified and evacuated and a head count is taken to confirm total evacuation of all employees.
    • When practical, equipment is placed and locked in storage rooms or desks for protection.
    • The emergency director is contacted, informed of the action taken, and asked to assist in coordinating security protection.
    • In locations where the emergency response director is not available, security measures to protect employee records and property are arranged as necessary.

It is the responsibility of each department head to enforce this policy.  Failure to adhere to this policy may result in disciplinary action in accordance with the University’s progressive discipline policy.

In the event of a fire alarm, all building occupants must evacuate.  Failure to evacuate may result in disciplinary action in accordance with the University’s progressive discipline policy. Employees that do not evacuate should be reported to their supervisor. Employees are encouraged to contact the Plan Coordinator if they are directed not to evacuate by their supervisor.

If after reading this plan, you find that improvements can be made, please contact the Plan Coordinator.

 III.  FIRE PREVENTION PLAN ELEMENTS

 a.  Potential fire hazards and strategies

Hazard/Potential ignition source Prevention Strategy
Arson Card access to most buildings. 7 exterior cameras, 24 hour security patrol
Cooking Cooking restricted to common kitchen areas in residence halls.
Smoking USF is a smoke-free campus
Open flames Open flame policy for campus buildings – see Appendix A
Bonfires Bonfire policy – see Appendix B
Electrical Routine maintenance inspections
Buffet burners (dining) Self-contained (sterno)
Accumulation of combustible materials Routine risk assessment – clear egress
Fire rated file storage cabinets
Improper handling and storage of combustible/flammable liquids Hazardous waste disposable program (40 CFR 260-273),

Explosion proof chemical  storage room, fire rated waste containers

Halogen lamps Prohibited in student residence halls, awareness, replacement over time
Space heaters Space heater policy – space heaters with open heating elements are banned from use.  Appendix  C
Hot work hazards – welders, cutters OSHA 29 CFR 1910.252 (Hot work permit)
Residential and office furnishings Purchasing recommended industry standards
Campus Decorations Awareness – replacement plan, fire retardant; should be UL certified decorations

b.  Fire Protection Equipment

All major buildings are equipped with automatic fire detection and alarm systems which are continuously monitored by professional fire safety companies.  Thefollowing lists fire detection, notification and suppression systems which can control a fire in our campus facilities.

1. Smoke and heat detectors

2. Manually activated fire pull stations

3. Fire extinguishers in every building – They are dry chemical,     K class, CO2, mist, and halon, as determined by the potential ignition source or equipment.

4. The commercial kitchens have dry chemical range hood suppression systems

5. The information technology server room is protected by an FM200 system

6. All residence halls and several classroom buildings have sprinkler systems

IV.  MAINTENANCE OF EQUIPMENT AND SYSTEMS

It is our intent to assure the reliability of fire protection equipment and systems installed on heat-producing equipment to prevent the accidental ignition of combustible materials. The following employees are responsible for maintaining equipment and systems installed to prevent or control sources of ignition or fires:

  1. The Safety and Security Office is responsible for maintaining all contracts for the inspection and maintenance of all campus fire safety systems including detection, suppression, monitoring and notification.
  2. The Operations Department maintains equipment and systems installed on heat producing equipment to prevent accidental ignition of combustible materials.  Flammables are not stored close to these areas.

V.  HOUSEKEEPING PROCEDURES

Accumulations of flammable and combustible waste materials and residues are controlled so that they do not contribute to a fire. We have identified the Rolland Art Studios, Achatz Hall laboratories, and residence hall laundry facilities as potential hazards in our facility.

Procedures have been developed to eliminate or minimize the risk of fire due to improperly stored or disposed of materials. After being used, all combustible materials are placed in fire proof waste containers until removal by a certified hazardous materials handling company.

Monitoring to assure fire doors are not blocked open or obstructed and access to fire protection equipment is free and clear.

VI.  TRAINING 

Fire Prevention Plan
At the time of a fire, employees should know what type of evacuation is necessary and what their role is in carrying out the plan. In cases where the fire is large, total and immediate evacuation of all employees is necessary. In smaller fires, a partial evacuation of nonessential employees with a delayed evacuation of others may be necessary for continued operation. We must be sure that employees know what is expected of them during a fire to assure their safety.

Managers and supervisors also give their employees site or equipment specific handling information as required.

Emergency information includes:

  • Fire hazards to which an employee is exposed
  • What to do if employee discovers a fire
  • Evacuation routes
  • Measures to contain fire (e.g., closing office doors, windows, etc. in immediate vicinity)
  • Employee assembly area and head count procedures
  • Return to building after the Security gives the all-clear signal

 If the department head or supervisor has reason to believe an employee does not have the understanding required, the employee must be retrained. The Safety and Security Supervisor must have written certification that the employee has received and understands the FPP training.

Fire Protection Equipment Training (Option 2)
The Plan Coordinator provides training for each employee who is required to use fire protection by employer choice.  The University has elected Option 2 as its response level.

OPTION 2: Provide portable fire extinguishers and designate certain employees as authorized to use them to fight fires. Designated positions are: Safety and Security Officers and Resident Hall Directors.

All other employees in the fire area must be required to evacuate the affected area immediately upon the sounding of a fire alarm.

Employees shall not use fire protection equipment without appropriate training. Training, before an individual is assigned responsibility to fight a fire, will include:

  • Types of fires
  • Types of fire prevention equipment
  • Location of fire prevention equipment
  • How to use fire prevention equipment
  • Limitations of fire prevention equipment
  • Proper care and maintenance of assigned fire prevention equipment

Employees must demonstrate an understanding of the training and the ability to use the equipment properly before they are allowed to perform work requiring the use of the equipment.

If the Plan Coordinator has reason to believe an employee does not have the understanding or skill required, the employee must be retrained. The Safety and Security Supervisor certifies in writing that the employee has received and understands the fire protection equipment training.

 

Appendix A

Candles and Open Flame Devices

Candles are one of the leading causes of fire in the United States.  For this reason, the University prohibits use of candles and open flame devices in campus facilities, with the following exceptions:

  1. Candles in the convents and chapel in compliance with Indiana Fire Code, Article 25.
  2. AVI buffet warmers

 

Appendix B

Bonfires on Campus
Bonfires are only allowed in the Cove by the lake.

To request a bonfire in the cove you must:

  • be an employee of the university.
  • submit a Room Reservation request for the Cove.
  • send a Work Order to Operations requesting firewood and kindling.
  • assume responsibility for the bonfire.
  • remain on site for the duration of the event and the fire.
  • confine the fire to the fire ring.
  • be responsible for lighting and controlling the fire.
  • extinguish the fire before you leave the Cove.

NOTE: A 5 gallon bucket, leather gloves and fire starter are provided by Operations. To pick up these items call Security at 399-7888 the day of the event. When the event is over please call Security to return the bucket. Thank you!

Rules

  1. No flammable fluids may be used to assist in starting the fire.
  2. Always have someone watching your campfire – never, ever leave it unattended.
  3. NEVER BURN WASTE MATERIALS: Solo Cups, Styrofoam plates, aluminum cans, glass, trash and food scrapes; please take them with you!
  4. Plan ahead for the end of the fire.  Partially burned wood must be burned to ash.
  5. The fire should be extinguished with water.
  6. Always make sure to extinguish the fire fully before leaving the fire pit.

 

 Appendix C

Space Heaters

The use of portable space heaters on USF property is a real safety concern, therefore, space heaters with open heating elements are banned from use. If your office or work area is cold please contact Operations using the campus work order system. A maintenance technician will determine if adjustments can be made with the internal building system to increase the comfort level. If that does not provide adequate heat, the Operations Department can authorize a department to purchase a portable heater. Once the account arrangements have been made, Operations will be responsible for purchasing the heater.

The only type of space heaters that are approved for use on campus are electric, oil filled radiators and an under desk heating mat. They are very safe, have no exposed elements, are quiet, and energy efficient.

No personally-owned space heaters are to be used on campus.

When using a portable heater the following precautions must be observed:

  • Be certain heater is placed on a level and nonflammable surface.
  • Do not place heaters where paper or other objects could fall on the heater.
  • Oil filled heaters must have 18” clearance from all combustible materials.
  • Oil filled heaters must not be placed under a desk or counter space.
  • Do not hide cords under rugs or carpets.
  • Do not use an extension cord with the heater.
  • Do not use heaters in wet locations, such as bathrooms.
  • Be sure the plug fits snugly in the outlet.  A loose plug can overheat.
  • Never use heaters to dry clothes or shoes.
  • Heaters must not be left unattended for any length of time.
  • All heaters must be turned off when you leave for the day.
  • Never operate a defective heater.  Report a defective heater at once.

Approved: December 18, 2013

Risk and Safety Management Committee